Administrative Coordinator (Hybrid) - Engineering

Scheduled Hours 37.
5 Position Summary The Administrative Coordinator will support the daily operations and future planning of the project’s team and the Director/Principal Investigator.
Due to the project’s interdisciplinary collaboration and organizational needs among multiple research labs and institutions, this position will be key to ensuring Director scheduling, research team communication and travel, including and appropriate task milestone.
Working closely with the Director, the investigator teams, ARPA-H staff, and other project personnel, this person will coordinate the Director’s calendar, routine research meetings, maintain online presence, as well as assisting with recruitment, hiring and management of personnel.
This person will work with School events teams managers to plan all-hands meetings and site visits, and with School marketing teams members to develop written materials for dissemination of research impacts, team news, and scheduled events.
This person will also support the Director by working with finance and technical personnel to prepare reports and presentations for submission to the funding agency, the administration, and the entire team.
Job Description Primary Duties and Responsibilities Assist the Director with scheduling, research team communications (including managing phone and email), coordinating research team travel, including arrangements and coordinating reimbursements, coordinating new hires from interview to onboarding.
Coordinate communications among all stakeholders, including Director, ARPA-H, senior personnel, other project personnel, technology innovation partners at the University, sponsor, governmental, and industrial partners.
Support finance and technical personnel to prepare presentations, take meeting minutes, and gather reports for submission to the funding agency, the school and department administration, and the entire team; Assist with grant documentation, including report coordination and development.
Collaborate with School events teams and administrative support within the department in the planning and execution of all-hands meetings, site visits, and large team meetings and events; coordinate with School marketing team members to develop written materials for dissemination of research impacts, team news, and scheduled events.
Maintain and keep up-to-date online presence, including project website and social media accounts.
Perform other duties as assigned.
Preferred Qualifications Bachelor’s degree and three years of administrative experience.
Excellent verbal written and interpersonal skills.
Proficient in computer skills, experience with Microsoft Office required.
Highly dependable and organized.
Great attention to detail.
Ability to handle multiple and diverse high-level tasks simultaneously.
Ability to work independently or as a part of a team.
Ability to communicate with different types of stakeholders, from students to scientists to government officials.
Demonstrate ability to handle confidential materials and maintain confidentiality.
Microsoft Office, including Excel, Power Point, Teams, and Outlook; Zoom and other online communication platforms (e.
g.
, WebEx).
Required Qualifications High school diploma or equivalent high school certification.
Three years of relevant experience.
Grade G08-H Salary Range $20.
76 - $32.
21 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University.
Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.
edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position.
The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks.
All offers are contingent upon successful completion of required screening.
Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees.
We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.
wustl.
edu/benefits/ EEO/AA Statement Washington University in St.
Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups.
It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives.
Individuals with a commitment to these values are encouraged to apply.