Administrative Coordinator I - OFMD

Scheduled Hours 40 Position Summary The Washington University School of Medicine Operations & Facilities Management Department (OFMD) provides a range of services for the medical campus in a customer-focused, efficient, and sustainable manner.
Operations & Facilities Management maintains 61 university buildings and provides operational, planning, and construction services to over 8.
3 million gross square feet of space.
We will open three new facilities between 2023 and 2025 with over 1.
5M BGSF.
In addition, the School of Medicine continues expanding its reach on and off campus in teaching, clinical care, and research.
Our team plays a vital and important role in delivering care, research, and services.
This position provides general administrative project and/or program support for the department or program areas and conducts ancillary custodial responsibilities for the Medical campus.
Job Description Primary Duties & Responsibilities Coordinates and performs daily tasks to ensure the functioning of the administrative office.
Assists in development/coordination of programs/projects.
Manages custodial workloads and develop quarterly job cards through a cleanable space database.
Assists with all custodial Standard Operating Procedure development.
Plans logistics and provides administrative support for programs such as quality assurance, campus space assessment, electronic display program in custodial areas, occupancy assessments, position summary, facility operations team’s reports, DuPont safety training, custodial training, and pest control.
Coordinates, manages, and updates communications for the Custodial Services unit of the Operations and Facilities Management Department, including verbal, written, and electronic communications and websites, which may include initiating/reviewing drafts of various communications.
Provides some general administrative support, including scheduling appointments, meetings, custodial and travel arrangements.
Performs other duties as assigned by the custodial manager or director of custodial operations.
Preferred Qualifications Associate's degree or a minimum of two years of related experience.
Valid Missouri Class E or Illinois Class D driver’s license within six months of hire.
Ability to type 40 words per minute.
Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, and PowerPoint.
Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
In-depth knowledge of office procedures.
Accuracy and attention to detail.
Ability to maintain confidentiality.
Required Qualifications High school diploma or equivalent high school certification and two years of administrative office experience.
Grade G07-H Salary Range $18.
91 - $29.
32 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University.
Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.
edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position.
The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks.
All offers are contingent upon successful completion of required screening.
Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees.
We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.
wustl.
edu/benefits/ EEO/AA Statement Washington University in St.
Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups.
It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives.
Individuals with a commitment to these values are encouraged to apply.