Executive Office Administrator

At Boeing, we innovate and collaborate to make the world a better place.
From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values.
We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth.
Find your future with us.
At Boeing, we innovate and collaborate to make the world a better place.
From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values.
We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth.
Find your future with us.
The Boeing Company is currently seeking an Executive Office Administrator (level C) to join the Phantom Works team in Berkeley, MO in the Saint Louis area.
This position will be primarily performed at the office complex in Berkeley, MO off James S McDonnell Blvd.
The ideal candidate will have strong interpersonal skills; demonstrated leadership; demonstrated strengths in working as part of a team; confidentiality, diplomacy and tactfulness are important to be successful in this position; professionalism and strong customer focus.
The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners.
Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others.
Position Responsibilities: Coordinate and process domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards Collect and compile data to provide visibility of status for traveler's review and/or signature Create, edit and maintain electronic and written communication Work as part of a team of office administrators and other business support employees to ensure effective and efficient building management Track and maintain information relative to department and business operations Verbally communicate a wide variety of information to multiple audiences Process incoming and outgoing communication and correspondence to ensure proper dissemination of information Prioritize and schedule management-level employee time and availability for efficient use of time Track and maintain designated conference room schedules for availability and efficient use of resources Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources Order and maintain office supplies Plan and implement logistics for executive level internal and external events Provide guidance for less experienced employees Work under limited supervision This position is expected to be 100% onsite.
The selected candidate will be required to work onsite at one of the listed location options.
This position requires the ability to obtain a U.
S.
Security Clearance for which the U.
S.
Government requires U.
S.
Citizenship.
An interim and/or final U.
S.
Secret Clearance Post-Start is required.
Basic Qualifications (Required Skills/Experience): Experience providing administrative support to multiple customers such as executives, managers, and staff members 3+ years of experience managing executive schedules and calendars using Microsoft Outlook.
Experience coordinating and processing domestic and international travel arrangements, generating expenses reports and reconciling corporate credit card charges.
Proficient utilizing Microsoft Office Suite.
Experience managing multiple executive calendars and/or conference rooms Experience with demonstrated interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team Preferred Qualifications (Desired Skills/Experience): Experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams.
Experience collecting data from multiple sources, performing analysis and presenting data.
Experience in a role that required strong written and oral communication skills Ability to prioritize requests effectively and efficiently and work with a sense of urgency Experience supporting event-type logistics such as transportation arrangements, catering, restaurant, hotel reservations, and car rentals Experience do you have ordering office supplies Bachelor’s degree or equivalent work experience Typical Education & Experience: Education/experience typically acquired through basic education (e.
g.
High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.
g.
vocational school/Associate +2 years' related work, Bachelor, etc.
).
Relocation Relocation assistance is not a negotiable benefit for this position.
Candidates must live in the immediate area or relocate at their own expense.
Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Shift: This position is for 1st shift Total Rewards: At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.
Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range Level 3: Berkeley, MO: $56,100-75,900 Applications for this position will be accepted through April 18, 2024 Export Control Requirements: U.
S.
Government Export Control Status: This position must meet export control compliance requirements.
To meet export control compliance requirements, a “U.
S.
Person” as defined by 22 C.
F.
R.
§120.
15 is required.
“U.
S.
Person” includes U.
S.
Citizen, lawful permanent resident, refugee, or asylee.
Export Control Details: US based job, US Person required Equal Opportunity Employer: Boeing is an Equal Opportunity Employer.
Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.