Executive Assistant

Job Description As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale.
Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer.
We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.
At Thermo Fisher Scientific, each one of our 100,000 extraordinary minds has a unique story to tell.
Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.
When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe.
Your work will have real-world impact, and you’ll be supported in achieving your career goals.
Summary: Provides high-level administrative support to a senior-level manager, such as a Vice President; may support multiple managers and interact with their direct reports.
Handle matters with strict confidentiality and meets short deadlines.
Focus of work may vary based on individual needs of the manager and functional area.
Essential Functions: Conserves manager’s time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, external clients, vendors, and collaborators.
Handles calendars that changes often and requires coordination and sensitivity; screens requests for meetings.
Plans, organizes, and schedules meetings and events with individuals or large groups.
Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign small catering contracts as allowed by company policy.
Screens incoming calls, requests and correspondence and responds independently when appropriate.
Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval.
Makes travel arrangements and prepares itineraries for travel within the U.
S.
and internationally; changes travel schedules, flights, hotels, and rental cars during normal business hours and also off-hours as needed.
Reviews and processes expense reports.
Provides other general administrative support, such as filing, scanning, and copying.
Performs other duties as assigned.
Travel to support leaders may be required from time to time for key events, meetings or customer engagements.
Education: High school diploma required.
Associate’s degree in Secretarial Science, Business, or related field preferred.
Experience: Typically requires a minimum of 5 years of administrative support experience.
Recent experience supporting an executive in a corporate environment preferred Equivalency: Equivalent combinations of education, training, and relevant work experience may be considered.
Competencies: Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Effective verbal communication skills.
Excellent English grammar, spelling, punctuation, and writing skills.
Strong attention to detail and work accuracy.
Excellent organizational skills.
Ability to prioritize workload and meet deadlines.
Ability to work flexible hours as required.
Physical Requirements: Position requires moving about office locations; ability to manipulate (lift, carry, move) objects of light weights up to 25 pounds; arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time; visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time.
Our Mission is to enable our customers to make the world healthier, cleaner and safer.
Watch as our colleagues explain 5 reasons to work with us.
As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need.
#StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.
Apply today! https://jobs.
thermofisher.
com Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
Accessibility/Disability Access Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process.
For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments.
If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*.
Please include your contact information and specific details about your required accommodation to support you during the job application process.
This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process.
Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.
Benefits This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy.
We offer a comprehensive Total Rewards package that our U.
S.
colleagues and their families can count on, which includes: A choice of national medical and dental plans, and a national vision plan, including health incentive programs Employee assistance and family support programs, including commuter benefits and tuition reimbursement At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy Retirement and savings programs, such as our competitive 401(k) U.
S.
retirement savings plan Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount