Seasonal Firm Support Specialist

Requisition Number2229698 Description & Requirements The Firm Support Specialist performs a variety of clerical and administrative tasks related to the efficient operation of the market or office team while focusing on various areas of responsibility and may serve as HR Administrator for the local office team.
You will be responsible for the centralized coordination of the office administrative team.
You will also partner with leadership to assist in the smooth operations within an office, including making sure administrative staff are performing at expected levels, working with vendors, planning events, assisting in office stacks and restacks of space, ensuring appropriate supplies are ordered and stocked, that office equipment is running efficiently, making sure the facilities are clean, orderly, and safe, and analyzing supply consumption to determine cost-saving and efficiency savings.
How you will contribute: Establishing and maintaining a rapport with internal clients and vendors Managing and facilitating the efficient operation of the office Approving and processing expenses in Star, for Works cards and processing Accounts Payable ensuring correct coding, allocations, etc.
May serve as Engagement Performance Coordinator Monitoring billing and Accounts Receivable and processing required adjustments or refunds.
Providing billing support and assistance, when needed Scheduling meetings, producing and distributing agendas, and creating and managing minutes for various meetings Supervising administrative staff Purchasing of office equipment and supplies May serve in an Efile Administrator role, monitoring Efile status for various tax return filings Serve as recruiting liaison to the Talent Acquisition team to ensure hiring goals are achieved Providing administrative support to the Talent Acquisition team with the candidate interview, travel, and assessment scheduling process, upon request Processing and coordinating the onboarding of new employees Ordering business cards, name badges, and other office supplies specifically for each new employee Liaising with internal departments to set up workspaces, phone, and access specific for each new employee Acting as the main contact for new employees during their transition to work Assisting the HRBP with the separation process of employees who are leaving upon request.
Facilitating the return of assigned equipment Coordinating welcome/farewell announcements for new hires We are looking for people with Forward Vision and: Demonstrated ability to achieve and maintain high quality in work, client relations, and team relations.
Ability to meet established deadlines, ensuring that work is complete and accurate Ability to perform several tasks concurrently with ease and professionalism Delivery of excellent quality of work, work timeliness, and quantity of work Minimum Qualifications: 1 year or more of progressive administrative or office management experience Associates Degree in management or equivalent work experience preferred Proficiency in Microsoft Office Suite applications Strong aptitude for learning new software, systems, and processes in support of varying operational responsibilities #LI-STL #LI-HC1 At FORVIS, your career is designed with a purpose.
We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities.
This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.
Creating a best-in-class employee experience is at the heart of our vision for the future.
With a global presence and diversified service offerings, we provide our FORVIS team members with an abundance of career paths to choose from.
We pride ourselves on building an inclusive culture where the backgrounds and talents of all our people are valued.
We view our people as our most important asset and invest in them by providing competitive total rewards, professional development, and rewarding career opportunities.
About FORVIS FORVIS is a professional services firm providing assurance, tax, and advisory services.
Created by the merger of equals of BKD, LLP and Dixon Hughes Goodman, LLP (DHG), FORVIS is driven by the commitment to use our forward vision to deliver Unmatched Client Experiences™.
Ranked among the top 10 public accounting firms in the country, FORVIS has 5,500 dedicated professionals who serve clients in all 50 states as well as across the globe.
FORVIS is built upon the strong legacies of BKD and DHG, which are reflected in a name that comprises partner initials and represents our unique focus on preparing our clients for what is next.
Visit forvis.
com for additional information.
FORVIS, LLP is an equal opportunity/affirmative action employer.
Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, or other protected classifications.
It is FORVIS's standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.
FORVIS expressly reserves the right not to consider unsolicited referrals and/or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.
FORVIS further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with FORVIS.
Any resume or CV submitted to any employee of FORVIS without having a FORVIS vendor agreement in place will be considered the property of FORVIS.