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Posted : Thursday, December 07, 2023 03:44 AM
*Job Description*
The Law Firm of Thomas SanFilippo & Associates has a close-knit office culture that values personability, responsibility, problem-solving, dedication, strong work ethic, and a team mentality.
We are seeking a dedicated, detail-oriented, new team member for our downtown St.
Louis office who is dedicated to pursuing a career in the legal profession.
*Applicants MUST be able to demonstrate the following skills or quickly be able to learn the same*: * Intermediate proficiency working with Adobe Acrobat Pro tools and functions including, but not limited to: Saving/combining/editing/protecting/converting/sending for signature/optimizing .
pdf files; redacting/bates stamping/organizing/commenting/separating pages within .
pdf files.
Intermediate proficiency using Microsoft Word features including, but not limited to: * Insert text that automatically updates; * Track/Review Changes and Comments; * Compare/Combine Documents; * Letter/mailing functions; * Formatting and numbering; * Autotext in headers and footers; * Insert footnotes; * Protect Document; * Create and use Word Templates containing basic macros; * Page breaks; * Save As function; and * Convert to Word documents to .
pdf files.
Intermediate proficiency using Microsoft Excel features including, but not limited to: * Basic formulas; * Formatting; * Sorting and filtering data; Basic proficiency using: * Dropbox or a similar cloud-based system; Intermediate proficiency using Mac and PC operating systems including, but not limited to: * Basic computer maintenance and troubleshooting skills; * Electronic file naming and organization A competent proficiency using a multi-line phone system including: * Handling multiple calls simultaneously; * Transferring and conferencing calls; * Transferring voicemails; and * Basic system troubleshooting skills.
A basic proficiency using online email including, but not limited to: * Knowing the difference between Reply and Reply All; * Saving certain emails as pdf files; * Saving email attachments; and * Organizing emails into folders and subfolders.
An intermediate proficiency in data entry and ability to quickly learn to use our online case management program, FileVine.
(Applicants with FileVine and/or Rocket Matter experience will be favorably considered)\* * Proficiency drafting business correspondence.
* Ability to use an online fax system.
* Proficiency using printers, scanners, copiers and basic trouble shooting skills.
Applicants *MUST* be able to: * Efficiently work independently or in collaboration with others to complete tasks; * Develop an understanding of how to independently identify work and self-assign tasks; * Effectively manage multiple tasks and deadlines; * Take direction and constructive criticism well; * Independently manage their time to maximize efficiency; * Diligently track and report their time into the firm's system; * Work well under deadlines and pressure; Applicants with experience in the following areas *will be given additional consideration*: * Requesting, receiving, organizing, reviewing, and summarizing medical records; * Drafting legal correspondence; * Sending certified mail with return receipt requested; * Responding to/drafting legal discovery requests; * Drafting/filing basic legal motions; * Drafting/sending/filing COS's/responding to discovery requests Applicants *MUST *have: * Enthusiastic commitment to utilizing computers and technology in all aspects of work.
(_*CANDIDATES WHO DISLIKE OR ARE UNFAMILIAR WITH COMPUTERS, TECHNOLOGY, OR LEARNING NEW SKILLS NEED NOT APPLY*_); * Strong work ethic; * Ability to complete tasks, learn, and work efficiently and in a timely manner; * Data entry experience; * Strong communication and interpersonal skills; * Experience in scheduling and maintaining an office calendar with strict deadlines; * Expense tracking; * Document filing and organization; * Above average attention to detail; * A friendly demeanor and professional appearance; * Above average organization skills; * Above average writing skills.
We cultivate a meritocracy, valuing hard work and performance above all else.
*Company advancement/raises, bonuses, and perks will be commensurate with:* * reliability; * efficiency; * quality of work; * overall value added to the team.
*Duties *_*may*_ *include, but are not limited to, the following:* * receiving, scanning, upload/saving to cloud system incoming mail and email; * opening, organizing, maintaining, and closing electronic files; * maintaining, managing, organizing, and updating electronic legal files; * requesting and organizing digital medical records; * drafting basic motions and discovery responses; * legal writing; * Using Adobe Acrobat, Microsoft Word, and Excel on a daily basis; * litigation, hearing, and trial preparation support; * reviewing/summarizing medical records, evidentiary documents, depositions, etc.
* answering phones; * greeting office guests * interacting with new and existing clients; * scheduling and calendaring appointments, deadlines, and court appearances; * drafting letters and basic court documents; * assisting attorneys in printing, organizing, and preparing materials for hearings and trials; * general office clerical and administrative assistant work.
Job Type: Full-time Pay: From $50,000.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Free parking * Health insurance * Life insurance * Paid sick time * Paid time off * Retirement plan * Travel reimbursement * Vision insurance Schedule: * 8 hour shift * Monday to Friday Travel requirement: * No travel Education: * Associate (Required) Experience: * Paralegal: 2 years (Preferred) * Cloud based filing systems (i.
e.
Dropbox, One Drive, etc.
): 1 year (Required) * Microsoft Excel: 1 year (Preferred) * Adobe Acrobat: 1 year (Required) * Legal Assistant: 2 years (Preferred) * Microsoft Word: 3 years (Required) * Casenet Filing: 1 year (Required) * Scheduling: 1 year (Required) License/Certification: * Paralegal Certificate (Preferred) * Notary Public (Required) Ability to Relocate: * St.
Louis, MO: Relocate before starting work (Required) Work Location: In person
We are seeking a dedicated, detail-oriented, new team member for our downtown St.
Louis office who is dedicated to pursuing a career in the legal profession.
*Applicants MUST be able to demonstrate the following skills or quickly be able to learn the same*: * Intermediate proficiency working with Adobe Acrobat Pro tools and functions including, but not limited to: Saving/combining/editing/protecting/converting/sending for signature/optimizing .
pdf files; redacting/bates stamping/organizing/commenting/separating pages within .
pdf files.
Intermediate proficiency using Microsoft Word features including, but not limited to: * Insert text that automatically updates; * Track/Review Changes and Comments; * Compare/Combine Documents; * Letter/mailing functions; * Formatting and numbering; * Autotext in headers and footers; * Insert footnotes; * Protect Document; * Create and use Word Templates containing basic macros; * Page breaks; * Save As function; and * Convert to Word documents to .
pdf files.
Intermediate proficiency using Microsoft Excel features including, but not limited to: * Basic formulas; * Formatting; * Sorting and filtering data; Basic proficiency using: * Dropbox or a similar cloud-based system; Intermediate proficiency using Mac and PC operating systems including, but not limited to: * Basic computer maintenance and troubleshooting skills; * Electronic file naming and organization A competent proficiency using a multi-line phone system including: * Handling multiple calls simultaneously; * Transferring and conferencing calls; * Transferring voicemails; and * Basic system troubleshooting skills.
A basic proficiency using online email including, but not limited to: * Knowing the difference between Reply and Reply All; * Saving certain emails as pdf files; * Saving email attachments; and * Organizing emails into folders and subfolders.
An intermediate proficiency in data entry and ability to quickly learn to use our online case management program, FileVine.
(Applicants with FileVine and/or Rocket Matter experience will be favorably considered)\* * Proficiency drafting business correspondence.
* Ability to use an online fax system.
* Proficiency using printers, scanners, copiers and basic trouble shooting skills.
Applicants *MUST* be able to: * Efficiently work independently or in collaboration with others to complete tasks; * Develop an understanding of how to independently identify work and self-assign tasks; * Effectively manage multiple tasks and deadlines; * Take direction and constructive criticism well; * Independently manage their time to maximize efficiency; * Diligently track and report their time into the firm's system; * Work well under deadlines and pressure; Applicants with experience in the following areas *will be given additional consideration*: * Requesting, receiving, organizing, reviewing, and summarizing medical records; * Drafting legal correspondence; * Sending certified mail with return receipt requested; * Responding to/drafting legal discovery requests; * Drafting/filing basic legal motions; * Drafting/sending/filing COS's/responding to discovery requests Applicants *MUST *have: * Enthusiastic commitment to utilizing computers and technology in all aspects of work.
(_*CANDIDATES WHO DISLIKE OR ARE UNFAMILIAR WITH COMPUTERS, TECHNOLOGY, OR LEARNING NEW SKILLS NEED NOT APPLY*_); * Strong work ethic; * Ability to complete tasks, learn, and work efficiently and in a timely manner; * Data entry experience; * Strong communication and interpersonal skills; * Experience in scheduling and maintaining an office calendar with strict deadlines; * Expense tracking; * Document filing and organization; * Above average attention to detail; * A friendly demeanor and professional appearance; * Above average organization skills; * Above average writing skills.
We cultivate a meritocracy, valuing hard work and performance above all else.
*Company advancement/raises, bonuses, and perks will be commensurate with:* * reliability; * efficiency; * quality of work; * overall value added to the team.
*Duties *_*may*_ *include, but are not limited to, the following:* * receiving, scanning, upload/saving to cloud system incoming mail and email; * opening, organizing, maintaining, and closing electronic files; * maintaining, managing, organizing, and updating electronic legal files; * requesting and organizing digital medical records; * drafting basic motions and discovery responses; * legal writing; * Using Adobe Acrobat, Microsoft Word, and Excel on a daily basis; * litigation, hearing, and trial preparation support; * reviewing/summarizing medical records, evidentiary documents, depositions, etc.
* answering phones; * greeting office guests * interacting with new and existing clients; * scheduling and calendaring appointments, deadlines, and court appearances; * drafting letters and basic court documents; * assisting attorneys in printing, organizing, and preparing materials for hearings and trials; * general office clerical and administrative assistant work.
Job Type: Full-time Pay: From $50,000.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Free parking * Health insurance * Life insurance * Paid sick time * Paid time off * Retirement plan * Travel reimbursement * Vision insurance Schedule: * 8 hour shift * Monday to Friday Travel requirement: * No travel Education: * Associate (Required) Experience: * Paralegal: 2 years (Preferred) * Cloud based filing systems (i.
e.
Dropbox, One Drive, etc.
): 1 year (Required) * Microsoft Excel: 1 year (Preferred) * Adobe Acrobat: 1 year (Required) * Legal Assistant: 2 years (Preferred) * Microsoft Word: 3 years (Required) * Casenet Filing: 1 year (Required) * Scheduling: 1 year (Required) License/Certification: * Paralegal Certificate (Preferred) * Notary Public (Required) Ability to Relocate: * St.
Louis, MO: Relocate before starting work (Required) Work Location: In person
• Phone : NA
• Location : 211 N Broadway, St. Louis, MO
• Post ID: 9116324250
