Practice Coordinator

We are a global law firm with a powerful strategic focus and real momentum.
Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach.
Our shared values define our culture and our workplace.
You will find us to be unusually collegial, team-oriented, and ready to innovate.
We work seamlessly across practices, offices and around the world.
This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.
This position will support lawyers by performing clerical and administrative duties.
This position requires a candidate who can demonstrate a positive attitude and strong judgment.
The ideal candidate will take initiative, have integrity and will be dependable.
This position will work a hybrid schedule of at least three days in the office.
Overtime and flexibility in schedule may be required from time to time.
*Additional responsibilities include but are not limited to:* * Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.
* Maintain organization of client files, including electronic files in the firm’s document management system (FileSite) * Handle court filings, including e-filing * Prepare and process new client/new matter forms, along with conflicts search and preparation of engagement letters * Edit and finalize monthly client invoices, and submit for e-billing, as necessary * Monitor status of outstanding client invoices and timely submit appeals for underpaid amounts, as necessary * Proofread all documents, correspondence, etc.
for content, grammar, and accuracy * Maintain lawyers calendars * Enter lawyer billable time into Epoch * Upload/download documents to electronic format * Internet research on various websites, as requested * Coordinate travel arrangements, including air, hotel and car, for lawyers as requested * Manage expenses including preparation of online expense reimbursement requests * Serve as the liaison to clients via verbal and email correspondence as directed * Perform other work related duties as assigned Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.
*Qualifications & Skills:* * High school diploma or equivalent required, Bachelor’s degree preferred * Minimum of one year of administrative support experience, preferably in a law firm or professional services environment * Proficient with Microsoft Office Suite * Excellent organizational skills and attention to detail * Strong communication skills, both written and verbal * Experience working with lawyers in international legal practices * Comfortable making international travel arrangements, including a solid understanding of various cultures * Good analytical and problem solving skills * Ability to work harmoniously and effectively with others as part of a team * Self-starter who is committed to the job, with flexibility to work overtime as needed * Exercises confidentiality and discretion * Maintains a calm and professional demeanor at all times * Demonstrates good judgment and good interpersonal skills Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information.
The information we receive will not be used to make any decision regarding employment and will be kept separate from your application.
Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities.
If you require assistance or accommodation to complete your application, please contact us.
hr@nortonrosefulbright.
com.
Please provide your contact information and a description of your accessibility issue.
We will make a determination on your request for reasonable accommodation on a case-by-case basis.
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S.
Department of Homeland Security.
This business uses E-Verify in its hiring practices to achieve a lawful workforce.
Equal Employment Opportunity| EEO is the Law - Supplement| Pay Transparency Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Opportunities for advancement * Paid time off * Parental leave * Professional development assistance * Profit sharing * Referral program * Retirement plan * Vision insurance * Wellness program Schedule: * Monday to Friday Education: * Bachelor's (Preferred) Experience: * Legal Administrative Assistant: 2 years (Preferred) Ability to Commute: * St.
Louis, MO 63105 (Preferred) Work Location: In person